Shared mailbox/email

Hang 4

Hang 4

En-Route
Joined
Aug 18, 2017
Messages
3,422
Display Name
Hang 4
I am coordinating my 50th high school reunion. I'm sharing my duties with one other classmate.

There are roughly 90 or so in the class. I have emails for most of them. I plan to create a mail list with all that I have and send out an email encouraging them to attend.

What I'd like to do is create a email address and mailbox that is separate from my personal email to send out the "please attend" email and have all the replies come to that mailbox. I'd like to share access to that email with the classmate that is helping coordinate.

I currently have Comcast for my personal email, (no interest in using that). A gmail account and yahoo mail. I don't see a way to do that natively in any of those. Google groups seems to have potential, but I'm not sure I want to create a group with all the chaos that's possible there.

Any thoughts? - I'm on a Mac if that matters, reasonably tech savvy, but never got paid for any of my technical skills.
 
Why not just create a generic ‘classreunion’@gmail type account and have it auto-forward to the two people you want to receive the emails?

You could also just share the credentials for the generic account if you wanted, although it may not be smart to do so.

ETA: don’t set your personal machine up to get the emails if you go the second route; only use the web mailbox. B
 
You can even just set it up so that whenever an email hits the inbox, it forwards it to your address...and it forwards it to the other person's address too...and then it can do an action with it...archive it, label it, delete it, mark it read, etc....
That way neither of you ever have to login to the account and you both will see every email

Or you can set up other conditions
if it comes from bill@ comcast.com, then send it to you and delete it,
but if it comes [email protected] then send it to your helper and don't delete it but archive it instead

you can set up filters and rules for all sorts of things, key words I think, etc...just look in the gmail settings
 
For all that is good and right, behold the power of "BCC:". I urge you to put the list of people whom you truly want to receive the mass distribution messages as "BCC:" recipients, not "TO: or even "CC:" If you must, put the sending email address as "TO:"

Those who receive a BCC do not get the entire BCC list. At a benign level, it prevents one of your recipients from absent-mindedly hitting "REPLY ALL" with a thought that all 90-somthing of you really didn't need to read. Or, more seriously, any recipients who may have their own motives (to promote their own business, or harass a former classmate) or have their system perhaps infected with latent malware, can't intentionally or unknowingly spam your distribution list.
 
As much as I avoid google, yup, make a gmail account.

and, here's another vote for using bcc... or more to the point: FOR THE LOVE OF GOD USE BCC (too subtle?)
 
Thanks for all the suggestions. Set up a gmail account. Trust me, I know the value of BCC. That's precisely why I wanted to avoid a group approach vs a mailbox
 
Back in the days of the Blackberry I worked for a very large consulting firm. >200k employees. There was a an email to the Philippines office about a company picnic that included a menu choice. Some moron managed to send to the whole company. That involved me getting menu choices from all the office. No big deal but then the "reply all" police stepped in. Except they also hit reply all. These were people imploring other people not to hit "reply all" by hitting "reply all" I got over a thousand emails when my plane landed on Monday. The only problem was the first one was from the COO of my main client who was ****ed about something we did. I really wanted to read that email, but I couldn't get to it because the morons chastising people for hitting reply all, had used "reply all". My Blackberry was melting from all the emails. I had to stop in the airport to read the damn email on my PC. I really had an easy solution to who we needed to fire if the economy went south.
 
Bob Noel said:
As much as I avoid google, yup, make a gmail account.

and, here's another vote for using bcc... or more to the point: FOR THE LOVE OF GOD USE BCC (too subtle?)
Click to expand...
When I see a group email with 30 addresses and a message from the sender, “reply to me. Do not reply to all,” I cringe. I used to reply to the sender and explain bcc but I’ve given up.

Anyway, it’s more fun to see all the angry ”take me off this list!” messages (sent to everyone of course).
 
Hang 4 said:
What I'd like to do is create a email address and mailbox that is separate from my personal email
Click to expand...
Hang 4 said:
A gmail account and yahoo mail. I don't see a way to do that natively in any of those.
Click to expand...
I'm curious as to what you mean by the last sentence quoted above. Creating additional free email addresses is pretty much the reason of existence for Gmail, and I assume yahoo as well. Like others, I also would recommend just making a new Gmail address, but your statement above makes me wonder if there's some reason you don't want to do that, and are looking for a better option.
 
RussR said:
I'm curious as to what you mean by the last sentence quoted above. Creating additional free email addresses is pretty much the reason of existence for Gmail, and I assume yahoo as well. Like others, I also would recommend just making a new Gmail address, but your statement above makes me wonder if there's some reason you don't want to do that, and are looking for a better option.
Click to expand...
What I was trying to achieve is an email with different log in credentials. I can easily create a 2nd email in my current account, but didn't want to share my log in for my main email with a friend, no matter how good of a friend.
 
eman1200 said:
Create a Facebook group.
Click to expand...
Already have one. Only about 10% of the class is on it. Need to reach the others. Also, the FB group can get clogged with political BS. l'm not the admin for it, so can't control it.
 
I just had another thought, brought to mind by the facebook comments.
My class recently was setting up a reunion...well actually it was my Jr. year's class but they were inviting us to it as well...I suppose hoping to get a bigger turnout

Anyway, the only messages I ever saw about it were through a website called classmates.com
I get spammed by it all the time and have never done any of their paid options...but apparently there's some sort of feature there to facilitate reunions.
 
You must log in or register to reply here.
Back
Top