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west Texas
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Dave Taylor
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So our bank is starting a monthly maintenance fee for our business checking account which has a balance of typically mid 5 digits. This is a new thing in our area and I wondered how prevalent it is.
We do 150 checks a month plus weekly deposits.
If we are to switch to a remote bank, we are going to need some way to electronically scan and send checks to the new bank, how can that be done?
(current bank is 25mi away and someone goes there often so that is not a problem but if we go to a distant bank it will be 150 miles away minimum)
 
So our bank is starting a monthly maintenance fee for our business checking account which has a balance of typically mid 5 digits. This is a new thing in our area and I wondered how prevalent it is.
We do 150 checks a month plus weekly deposits.
If we are to switch to a remote bank, we are going to need some way to electronically scan and send checks to the new bank, how can that be done?
(current bank is 25mi away and someone goes there often so that is not a problem but if we go to a distant bank it will be 150 miles away minimum)
Your account sounds about the size of the account I used to have. When I discovered a maintenance fee on my checking statement, I called my "relationship manager" at the bank and inquired about it. He was able to get it waived for me. Perhaps if you give someone with a little clout at your bank a friendly phone call, you may get this taken care of.
 
I don't think we've set foot in a branch of our bank in two years. We have a check scanner with which checks are deposited through the Global Interwebz, and (of course) credit card payments are directly deposited. Cash is essentially a non-issue.

Have you had a heart-to-heart with the bank's President? If they are soundly convinced you'd take your business away, they might waive fees...
 
I do have some contacts and that is my first plan.
How much is a check scanning interwebzicle device? Is there a per check fee?
TY
 
We use a check scanner, our bank is 15 minutes away if the traffic is bad. I make a night deposit of cash a couple times a month, depending on how much cash we get. I bet talking to your current bank will yield good results, but if not move to a bank that takes care of you! We are with a local bank, they sold out about six months ago, but so far still no service fees, except the usual stop payment etc. :D
 
I do have some contacts and that is my first plan.
How much is a check scanning interwebzicle device? Is there a per check fee?
TY

Embarrassed: I've no idea. Think the bank may have provided it gratis. Bet a good bank might do that to get the deposits...

...no per check fee, I am pretty certain.
 
Your account sounds about the size of the account I used to have. When I discovered a maintenance fee on my checking statement, I called my "relationship manager" at the bank and inquired about it. He was able to get it waived for me. Perhaps if you give someone with a little clout at your bank a friendly phone call, you may get this taken care of.

I agree, go in and talk to them. They will not lose a good customer over a "maintenance fee".
 
Same here. We got a check scanning device gratis.

I will admit as the IT guy who has to futz with the scanner software from time to time, expect it to crap out once in a while. Either the software or the scanner itself. Especially if it's used a lot.

It isn't great software by any stretch of the imagination. Nor are the scanner devices all that well built.

If your accountants are fussy like most are, consider telling them to get two -- and set up two PCs to do it. If one craps, they won't be dead in the water waiting on a replacement.

BTDT got the t-shirt.

I could as our Controller if we pay any checking fees, but I doubt it. He's a pit bull on fees and the only ones he can't get waived are credit card transaction fees. He hates those.
 
I don't pay any fees with CHASE both business and personal and even get free international wires...you can use them remote but don't expect any personal service outside a local branch...I keep significant assets within their system and meet any requirement for no fee structure...cant remember what that is but worth exploring.
 
Same here. We got a check scanning device gratis.

I will admit as the IT guy who has to futz with the scanner software from time to time, expect it to crap out once in a while. Either the software or the scanner itself. Especially if it's used a lot.

It isn't great software by any stretch of the imagination. Nor are the scanner devices all that well built.

If your accountants are fussy like most are, consider telling them to get two -- and set up two PCs to do it. If one craps, they won't be dead in the water waiting on a replacement.

BTDT got the t-shirt.

I could as our Controller if we pay any checking fees, but I doubt it. He's a pit bull on fees and the only ones he can't get waived are credit card transaction fees. He hates those.

At least one credit union I know of (First Tech Fed, appropriately enough) allows check deposits to be scanned from any scanner, including dedicated check scanners or flatbed scanners, or by an Android, Windows Phone, or iThing app.

The process for using dedicated check scanners used to be a bit cumbersome because the front and back of the check had to be uploaded separately. I wouldn't be surprised if they've fixed that problem. But whatever the case, having so many ways to upload a check does allow for continued deposits (albeit less-conveniently if you have a lot of checks) if the primary check-scanning device craps out.

Last I heard, First Tech had a very low balance threshold for maintenance fees on business accounts. I think it was a grand.

My present credit union charges no fees at all (except presumably for overdrafts and the like) for any account, whether business or personal. But they strictly enforce the geographic eligibility requirements. First Tech doesn't. You can join some organization for a one-time contribution of $10.00 or so and become a member for life.

Seriously, Dave, start checking out your local credit unions or First Tech. I walked away from banks years ago and haven't looked back.

Rich
 
^^^ I'll +1 my fellow credit union proponent's post.

I don't (yet) make the banking decisions for the company I work for, but if I could get the capabilities I wanted out of a credit union, I'd jump real quickly.

And for personal banking, I'll never look back.
 
^^^ I'll +1 my fellow credit union proponent's post.

I don't (yet) make the banking decisions for the company I work for, but if I could get the capabilities I wanted out of a credit union, I'd jump real quickly.

And for personal banking, I'll never look back.
When credit unions get to the point where they can provide the range of services, safety and security of a bank, they will be just like a bank.

For personal use, I fully agree. For business, not so much.
And I hate banks.
 
I'm not sure a credit union is the right solution for a business.

If you don't know the people at your bank, call the branch you use an tell them you want to meet. I suggest at least a VP, generally bank ranks go: janitor, teller, head teller, VP, go for the VP. Be insistent, you don't want to meet with someone who will sell you stuff, you want the person who can cancel the fees. Tell him that you don't want the fees and if they insist on charging them you will move on. They will accommodate you. You should also talk about loan terms and a line of credit, better to know your standing now before you need it rather later when you are desperate. Most growing businesses will need cash sooner or later, most banks will set you up with a line of credit even if you don't use it right away. You will probably have to go on the hook personally at first, but as your business grows and is profitable, you can stop the personal guaranty's.

The important point is that you need to meet personally with someone in charge, make sure they understand you are the customer, they serve you not vice versa. Do not try to do this over the phone.
 
... The important point is that you need to meet personally with someone in charge, make sure they understand you are the customer, they serve you not vice versa. Do not try to do this over the phone.
+1 on this, although I don't think poking anyone in the eye with an "I am the customer" attitude is productive. If you have to go to that level the game is already over and you need to go somewhere else.

There is one more thing that I have learned over the years:

In any important business relationship, vendor, customer, or bank, I always develop at least two points of personal contact. People I talk to who will recognize my name when I call, who know a little about my business, who will quickly return my calls, etc. Depending on the organization and the relationship, I might have one main relationship between one of my troops (sales, purchasing, finance, etc.) and then I make sure to develop at least one more relationship between me and someone up the chain. Creating this situation is not just a nice-to-do. It is a priority.

The first reason for this is in preparation for the the inevitable day when you call and they say: "I'm sorry he is not with us any more. Can someone else help?" I have had this happen with bank presidents.

The second reason is that developing and maintaining comfortable relationships when there are no problems or crises at hand makes things much easier when something does come up.
 
When credit unions get to the point where they can provide the range of services, safety and security of a bank, they will be just like a bank.

For personal use, I fully agree. For business, not so much.
And I hate banks.

It depends on the CU. Some of them are well-suited for business banking and offer a full spectrum of banking services, while others want nothing to do with business banking.

First Tech has a very competent business banking department. I mention them specifically because of my personal experience with them, because of their superior electronic banking capabilities, and because they're very accommodating regarding membership eligibility. But there are many other CUs that have done the necessary work to become very competent business banking institutions, especially for small businesses.

Some years ago, First Tech merged with Addison Avenue FCU, which had started out as the HP employees' credit union. Not surprisingly, they've always been a leader in electronic banking. They do it better than any other financial institution I've dealt with, and they've been doing it since long before most other institutions even thought about it.

One of the perks of membership used to be that all members got employee discounts on HP stuff, regardless of whether they'd ever actually worked for HP. I'm not sure if that's still true because I joined Addison Avenue CU before the merger. I'm not sure if people who joined First Tech after the merger still get the discount.

Rich
 
When credit unions get to the point where they can provide the range of services, safety and security of a bank, they will be just like a bank.

For personal use, I fully agree. For business, not so much.
And I hate banks.


We have great CUs around here and they compete heavily with each other and banks. I can't think of a service a bank offers that any of our large CUs don't.

I always love when Dave asks questions like this, and gets answers based upon having... anything... within 200 miles.



I mean, for cripes sakes, they barely have running water.


If he has Internet he has access to nearly every bank and CU in the country. I'm not exactly close to any of mine...
 
We have great CUs around here and they compete heavily with each other and banks. I can't think of a service a bank offers that any of our large CUs don't.




If he has Internet he has access to nearly every bank and CU in the country. I'm not exactly close to any of mine...

He... often... has Internet.
 
I have a couple of small business accounts at Bank of America. I really never go into a branch. I can deposit checks up to $50,000 a month with a smart phone. With your balance there would not be any monthly service charges. Besides the minimum monthly balance out BoA has a number of other ways to have the fees waived.
 
We have great CUs around here and they compete heavily with each other and banks. I can't think of a service a bank offers that any of our large CUs don't.

. . . .

If he has Internet he has access to nearly every bank and CU in the country. I'm not exactly close to any of mine...

Let's not forget that almost all CUs participate in the "CU Swirl Shared Branch" program, so members can do most routine transactions at almost any CU.

When I lived downstate, I routinely made my deposits into First Tech (which is headquartered in Oregon) from whatever CU I happened to be close to. In Long Island, that was usually Bethpage FCU or Nassau Educators FCU. In Rockland County, I used Novartis FCU. In Westchester County, I used U.S. Alliance (which started out as the IBM employees' credit union). Farther North in New York, I used Hudson Valley FCU.

In addition, most CUs participate in the CO-OP ATM network, so there are no fees when using one CU's plastic at another participating CU's ATM. I could get my money out as easily as I put it in. (I think all 7-Eleven ATMs are also still free for CU members. I'm not sure because there are no 7-Elevens nearby here.)

If by chance I didn't pass by a single credit union on my way back from work, I just scanned my checks and made my deposits online once I got home. This was long before any bank except USAA offered that convenience. I know that nowadays all the big banks are advertising online deposit like they invented it, but Addison Avenue CU had been doing it for years, even before the First Tech merger.

The long and short of it is that unless a small business has some really peculiar banking needs, there's really no reason why they shouldn't be able to find a CU with a competent business banking department. I'd stack either of my current CUs, as well as the one I used to use for my old business in Queens before I sold it, against any bank I've ever dealt with.

Rich
 
What is the recent failure rate of CUs vs small banks?
Do CUs have FDIC protection?
 
What is the recent failure rate of CUs vs small banks?

It depends on how small. There are some really small CUs, some with assets of less than $100,000. They fail at a much higher rate, of course.

I don't know about recent statistics, but the last time I checked (which was about 10 years ago, when I was pondering the switch), there was no significant difference in failure rates between similarly-sized banks and CUs.

Do CUs have FDIC protection?

Credit unions should have NCUA insurance. For all practical purposes, it's basically the same as FDIC insurance.

Very small or very new credit unions may not have NCUA insurance. I wouldn't recommending joining an uninsured CU.

Rich
 
The issue becomes how much money you need to borrow. A company with a $50k running balance in its checkbook probably isn't going to need a large line. If you are running a $500k average and growing reasonably fast then a credit union may be too small to meet your borrowing needs.

Once again, if you have a business you should be on a first name basis with at least one upper level person in your bank and should have had these discussions long before your need arises.

Poor cash flow kills many companies.
 
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The issue becomes how much money you need to borrow. A company with a $50k running balance in its checkbook probably isn't going to need a large line. If you are running a $500k average and growing reasonably fast then a credit union may be too small to meet your borrowing needs.

Once again, if you have a business you should be on a first name basis with at least one upper level person in your bank and should have had these discussions long before your need arises.

Poor cash flow kills many companies.

Paul, I don't think you realize how big some CUs are. One of my CUs (Sidney Fed) has about $415 Million in assets. The other one (First Tech) has about $9 Billion. Those may be small numbers by bank standards, but I think they'd be able to muster up enough coin for any loan I'd ever need.

Rich
 
I'm sorry if I sound like an evangelist, but here's the thing...

Some years ago, in one week, I received three bad checks from three good customers, all drawn on one bank: Bank of America. All three clients were in their slow seasons (two were in construction and one in landscaping), and all had customarily utilized their credit lines to get through the slow season.

The reason that their checks all bounced was that BoA had canceled their credit lines without even telling them. That in turn caused some of my own checks to be NSF. But my CU in Queens didn't bounce my checks. They called me, which was how I found out that the clients' checks had bounced.

While I was still on the phone and my head was still spinning, the CU rep told me not to worry and approved an emergency credit line for me so my checks wouldn't bounce. Two of the clients were able to pay me from other sources, so I was able to pay off the loan within a few weeks. The third wound up going BK, so I had to eat his bill. But the point is that the CU worked with me, unlike BoA had with my clients.

More recently, a few years ago, I needed a fairly-large short-term loan very quickly (as in the day before). I called my CU, explained the situation, and was told to stop by the branch to sign the note and pick up the money. She'd already approved the loan. I had cash in hand about an hour after I picked up the phone. They had all the forms filled out and the check cut by the time I got to the CU.

When I bought my most recent car, I called my CU to ask about car loans. The loan officer looked at my accounts, did a soft credit pull, and told me I was pre-approved for up to some amount (I think $45,000 or $50,000) with no down payment; and that if I needed more than that, to just call her back.

I've also had CUs do things like arrange for cash to be made available to my employees or relatives who were in other states by having another CU in the places where they found themselves run a draft against my account, made out to the person in question, and then cash it for them. Sure, banks will do that for their biggest customers. But try getting them to do it for someone who's not a billionaire. Good luck with that.

And that's the kind of thing that I love about CUs. I'm no Rockefeller. But at my CUs, they treat me as if I were because guess what: I'm one of the owners.

It's a completely different experience.

I drive 27 miles each way and past at least a dozen banks to get to my local CU every time I have to deposit a check because they don't yet accept online deposits. (They will starting in March, however. Yay!) The difference really is worth that trip.

Rich
 
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They're pretty small, and they have a State of Texas charter as a "natural person credit union." It's unlikely that they do business accounts or are even allowed to.

That's not to say they're not a good CU for consumers, but only that they're probably not a good CU for a business. But if they're a shared-branch CU, they probably can process routine transactions for another CU that does handle business accounts. I can't say for sure because I don't know anything about rules for Texas-chartered CUs.

Rich
 
I'm sorry if I sound like an evangelist, but here's the thing...

Some years ago, in one week, I received three bad checks from three good customers, all drawn on one bank: Bank of America. All three clients were in their slow seasons (two were in construction and one in landscaping), and all had customarily utilized their credit lines to get through the slow season.

The reason that their checks all bounced was that BoA had canceled their credit lines without even telling them. That in turn caused some of my own checks to be NSF. But my CU in Queens didn't bounce my checks. They called me, which was how I found out that the clients' checks had bounced.

While I was still on the phone and my head was still spinning, the CU rep told me not to worry and approved an emergency credit line for me so my checks wouldn't bounce. Two of the clients were able to pay me from other sources, so I was able to pay off the loan within a few weeks. The third wound up going BK, so I had to eat his bill. But the point is that the CU worked with me, unlike BoA had with my clients.

More recently, a few years ago, I needed a fairly-large short-term loan very quickly (as in the day before). I called my CU, explained the situation, and was told to stop by the branch to sign the note and pick up the money. She'd already approved the loan. I had cash in hand about an hour after I picked up the phone. They had all the forms filled out and the check cut by the time I got to the CU.

When I bought my most recent car, I called my CU to ask about car loans. The loan officer looked at my accounts, did a soft credit pull, and told me I was pre-approved for up to some amount (I think $45,000 or $50,000) with no down payment; and that if I needed more than that, to just call her back.

I've also had CUs do things like arrange for cash to be made available to my employees or relatives who were in other states by having another CU in the places where they found themselves run a draft against my account, made out to the person in question, and then cash it for them. Sure, banks will do that for their biggest customers. But try getting them to do it for someone who's not a billionaire. Good luck with that.

And that's the kind of thing that I love about CUs. I'm no Rockefeller. But at my CUs, they treat me as if I were because guess what: I'm one of the owners.

It's a completely different experience.

I drive 27 miles each way and past at least a dozen banks to get to my local CU every time I have to deposit a check because they don't yet accept online deposits. (They will starting in March, however. Yay!) The difference really is worth that trip.

Rich

This sounds very much like my bank. Which, not coincidentally is a small local bank. (It's been around since 1947 and is quite stable.)

I think the difference is size of the organization and therefore the ability to have a relationship with the people who decide stuff.

BoA on the other hand (where I was banking before due to a series of banks being gobbled up) I refinanced my house to get away from. (I had closed all my accounts and then they bought my mortgage company!)

My wife's last dealing with them (all concerning our mortgage, one, single, account):
1) BoA issued a check due to escrow overage.
2) My wife took it to the local branch to have it applied to the principal on the mortgage.
3) BoA would not accept their own check because we didn't have a checking account with them.
4) My wife took the BoA check to our bank, got a cashier's check.
5) Took the cashier's check from our bank to BoA, which the same teller accepted.
6) Teller proceeded to hard sell my wife on opening an checking account with BoA and seemed genuinely surprised that she didn't want one.

Never again.
John
 
I have an account at a bank in Massachusetts, one which I inherited from a great-great cousin of some sort. The bank has been in continuous operation, under the same name, since (I think) 1847. My account number?

1.

It is so cool.
 
I'm sorry if I sound like an evangelist, but here's the thing...

Some years ago, in one week, I received three bad checks from three good customers, all drawn on one bank: Bank of America. All three clients were in their slow seasons (two were in construction and one in landscaping), and all had customarily utilized their credit lines to get through the slow season.

The reason that their checks all bounced was that BoA had canceled their credit lines without even telling them. That in turn caused some of my own checks to be NSF. But my CU in Queens didn't bounce my checks. They called me, which was how I found out that the clients' checks had bounced.

While I was still on the phone and my head was still spinning, the CU rep told me not to worry and approved an emergency credit line for me so my checks wouldn't bounce. Two of the clients were able to pay me from other sources, so I was able to pay off the loan within a few weeks. The third wound up going BK, so I had to eat his bill. But the point is that the CU worked with me, unlike BoA had with my clients.

More recently, a few years ago, I needed a fairly-large short-term loan very quickly (as in the day before). I called my CU, explained the situation, and was told to stop by the branch to sign the note and pick up the money. She'd already approved the loan. I had cash in hand about an hour after I picked up the phone. They had all the forms filled out and the check cut by the time I got to the CU.

When I bought my most recent car, I called my CU to ask about car loans. The loan officer looked at my accounts, did a soft credit pull, and told me I was pre-approved for up to some amount (I think $45,000 or $50,000) with no down payment; and that if I needed more than that, to just call her back.

I've also had CUs do things like arrange for cash to be made available to my employees or relatives who were in other states by having another CU in the places where they found themselves run a draft against my account, made out to the person in question, and then cash it for them. Sure, banks will do that for their biggest customers. But try getting them to do it for someone who's not a billionaire. Good luck with that.

And that's the kind of thing that I love about CUs. I'm no Rockefeller. But at my CUs, they treat me as if I were because guess what: I'm one of the owners.

It's a completely different experience.

I drive 27 miles each way and past at least a dozen banks to get to my local CU every time I have to deposit a check because they don't yet accept online deposits. (They will starting in March, however. Yay!) The difference really is worth that trip.

Rich

I had a similar relationship with a bank when I still borrowed money.

I told Rich (my banker's name) that I was going to buy a car. I asked what I was qualified for.

He told me that he knew I was not going to buy too much car and to bring it buy and he would get the paperwork for it.

I bought it for 14,500, he did the paperwork, and that was it. That was the last car I financed long term. Today, I finance if GMAC or FMC give me $1500 off if I finance.

Having a good relationship with your banker, CU or traditional bank, is key.

Also, I have it on my account that if they solicit me for ANYTHING, I will leave. It is funny to see them start to say something and them clam the heck up.
 
I have an account at a bank in Massachusetts, one which I inherited from a great-great cousin of some sort. The bank has been in continuous operation, under the same name, since (I think) 1847. My account number?



1.



It is so cool.


Well that'll help with the SQL Injection hack I was writing for their website. Heh. I'll know who's account I'm messing with. :)

(Kidding of course. But being the "first" number in the database, I wouldn't want it. Ha.)
 
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